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Advanced Features – Office 365 Backup Software
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Important Features of Software to Backup & Restore Emails from Office 365
Backup Office 365 Mailboxes in Batch
Using Microsoft 365 backup software, you can backup offline copies of multiple O365 mailboxes (emails, contacts, and calendars) from the cloud to on-premise storage space. For this, admin needs to upload a CSV file that comprises information of source addresses from where the data is going to be exported. In fact, a single user can also backup the data from its Office 365 mailbox. So, the challenges like cost, security, time are fixed by a single tool.
Note: Application Impersonation is required to login as Office 365 administrator.
Advance Options to Backup Data
Office 365 Mailbox Backup software offers multiple robust features which makes the entire process efficient:
- Maintain Folder Hierarchy: This option is used to keep the folder structure of data while downloading in PST format.
- Date Range: To archive the data of a particular time period on local system in the preferred file format.
Office 365 Restore Functionality
Utilizing the Microsoft O365 Restore option, admin or single user can effortlessly restore the data and migrate Outlook to Office 365 mailbox using the PST file stored in system. Plus, the data of shared mailbox that saved in local system in PST can be retrieved to Office 365 cloud database. One can also keep the actual folder structure with Folder Hierarchy feature during restoration task.
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Backup on Virtual or Physical Machine
One can install the Office 365 Backup tool on Physical or virtual Windows-based machine. Installing this software on a Virtual Machine hosted in the cloud assist users to backup Office 365 mailbox online and allows to manage the backup process from any system. Installing the tool on local machine help users to keep the backup copy on the hard drive. Users can choose any option that is secure and accessible to them.
Activity Status of Backup Task
Activity report window is very much beneficial for gathering information about on-going Office 365 backup process. It will be available for backup as well as restore process. User will see the information about Mails, Calendars, Contacts and so on. So, they can analyze how much data get downloaded and how much is left.
Various File Naming Options Available
Proper file naming option lets you to manage and identify the emails precisely after saving Office 365 data into EML format. The software offers multiple file naming convention on the foundation of Subject, Date, and Time. With this feature, you can differentiate one email from another.
Pause and Resume Feature
For the uninterrupted backup process, the Office 365 Backup tool offers Pause and Resume feature. With this functionality, one can temporarily pause the on-going process. Moreover, the procedure will remain in paused state until you click on Resume, which again continues the backup task.
Backup O365 Shared Mailbox Data
With this utility, Office 365 administrator can download the data from shared mailbox(es) to on-premise location in PST or EML type. The best thing is the Office 365 Email Backup tool can save offline copy of multiple shared mailbox data in one shot and saves time & effort too.
Data Integrity is Intact
Another important feature offered by this utility is that it keeps data integrity intact during the entire process. This is the most important feature because users have most of their crucial emails stored in their Microsoft 365 mailboxes that they cannot afford to lose. So, the tool makes sure that data integrity is kept intact.
Trusted by Many Experts
This O365 mailbox backup solution is trusted by many Office 365 administrators and tech experts all around the world. The software does not compromise with the security of user mailboxes during the process. Moreover, it does not store any mailbox credentials of the users who opt for this solution to backup O365 data.
In this technical era, the information is in the form of data and that is vulnerable. Same applies on the Office 365 mailbox. The data stored in the mailboxes is precious and important to the users. To make the data safe from the threats, it is a wise move to create a backup of it. So that, if the data goes vulnerable or affected by threats then it can be restored using the backup. There are various reasons for taking a backup of the Office 365 mailbox data:
- To Make Data Accessible at Any Time
Office 365 is a cloud based application which works only if the system is connected to the internet. To make the data available during the offline mode, it’s better to keep a copy of the data so that the user can access the mailbox items when there is no internet connection or working on offline. - For Archiving Mailbox Contents
Whenever the user feels the need to access data from somewhere else or not from the Office 365, the mailbox data needs to archive. To archive the data users can use this tool and can create a backup of Office 365 mailboxes in PST, EML, MBOX, MSG and many other file formats. - For Analysing Data
When an organization removes an employee account, it is required to take the backup of his/her mailbox data. This backup can later on used for analysis purposes and can help the organization to take decisions. - For Forensics
If there is a need for forensic analysis on the mailbox data then the backup or offline copy of the data is required which can be generated using the Office 365 Backup and Restore tool.Likewise, there are multiple reasons to Restore PST file to the Office 365 mailbox: - For Better Security
Office 365 is quite secure and it maintains the safety of the data in a great way. So to maintain the safety and security of the Outlook PST, importing the PST file to O365 is also a great way. - For the Migration of Outlook
To migrate the data from Outlook mail profile to Office 365 profile, it is needed to upload PST file data to O365 profile. For doing so the Aryson Backup and Restore utility is best. - For Increasing the Retention Time
Office 365 allows to increase the retention time for any deleted data or file. By this the file stays in the environment until the retention time exceeds.
Whatever the reason for backing up or restoration, the Office 365 backup and Restore utility is the answer to both problems. The tool allows to create a backup of the mailboxes in no time and later in a situation like data crisis this backup can be used to restore all the mailbox data,
Things To Keep in Mind Before Going to Backup or Restore Office 365 Account
- Turn-off the windows defender or firewall settings till the completion of the process.
- Run Software as Administrator for better results.
- Select Assign Impersonation Rights to access multiple mailboxes at once.